NOTICE IS HEREBY GIVEN to the members of Equine Therapies Association of Australia that the 2020 Annual General Meeting of the Association will be held on Saturday, 29 February 2020 at 6.00pm at The Glen Hotel in Eight Mile Plains, QLD. RSVP’s are needed before 6.00pm AEST Feb 24th.
Please note; the date, time & location of the AGM have changed from those previously announced.
In accordance with the constitution of the Association, the AGM agenda will include:
- Consideration of the accounts & reports of the Committee;
- The election of Committee members;
- Consideration of two special motions outlined below;
- Any other business requiring consideration by the Association at the AGM.
Nominations are called for the positions of:
- Chair
- Vice Chair
- Secretary
- Treasurer
- At least 2 General Committee members (to incorporate the roles of Membership Officer & Communications Officer)
All of whom must be individual members of the Association.
A description of each of the major four position can be found here: https://www.facebook.com/notes/equine-therapies-association-of-australia-inc/roles-of-committee-members/1061511037262386
All committee members are required to actively promote the association, carry out their roles as decided on at the next AGM and contribute to a minimum of one newsletter per year.
If you would like a nomination form or call for motions form they can be found at: https://www.facebook.com/groups/319697544830168/ or please email info@equinetherapies.net.au.
Completed call for motions forms must be received no later than 6pm AEST, Monday 24 February 2020.
Agenda of the AGM: Special Resolutions
The business of the meeting shall include two special resolution that the constitution be amended.
Clause 17 (1) of the Constitution states that:
At a general meeting five members present in person constitute a quorum.
It is proposed that clause 17 (1) be amended to state that:
At a general meeting five members present in person or via phone or video call constitute a quorum.
Rationale:
The reason for this change is that the Equine Therapies Association of Australia is a national association. Due to the nature of the work that our members undertake, this frequently involves work outside of normal working hours, therefore meaning it can be extremely difficult to get sufficient numbers of members to a meeting in person to meet the constitution requirements. The proposed change to the constitution will permit members from all states to attend the AGM should they wish without incurring expenses associated with such attendance.
Clause 16 (8) of the Constitution states that:
The Secretary must give a notice under sub-rule (5), (6) or (7) by-
(a) serving it on a member personally; or
(b) sending it by post to a member at the address of the member appearing in the register of members kept and maintained under rule 6.
It is proposed that clause 16 (8) be amended to state:
The secretary must give a notice under sub-rule (5), (6) or (7) by
(a) serving it on a member personally; or
(b) sending it by post to a member at the address of the member appearing in the register of members kept and maintained under rule 6; or
(c) sending it by email to a member at the email address of the member appearing in the register of members kept and maintained under rule 6.
Rationale:
All members have an email address which they list when joining the Association. Email is now considered to be an acceptable, reliable, economic and efficient method of communication.
In the event that members are unable to attend the meeting a proxy form can be completed and returned to us by email to info@equinetherapies.net.au by no later than 6.00pm AEST Thursday 27 February, 2020.